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August minutes

Camargo PTO Meeting
August 22, 2013, 5:30 pm

Officers present: Amy Conlee, Tawny Neal, Rebecca Orr

Officers absent: none

Amy Conlee called meeting to order and welcomed all at 5:30 pm.

Dues were paid by attending members when signing in.  See attached sign in sheet with hard copy.

Rebecca Orr read the meeting minutes from July 30th, 2013.

Tawny Neal read the treasurer’s report (attached to hard copy).  July balance was $3988.01, and then ended with $3700.76.  The balance as of this meeting was $2546.50

Tawny Neal and Amy Conlee discussed the new regulations for our organization and the need for a 501c3 file.  We are currently up to date and meeting regulation.

Tawny Neal discussed the new playground items.  All are very happy with the pieces.  There will be a ball on the tether ball pole soon.

Tawny Neal- By-laws amendment: in article 2 after the purpose statement, a sentence was added to make sure we are meeting regulations with our 501c3 filing.

Tawny Neal- motion to add said amendment to Camargo PTO by-laws.

1st: Amy Conlee                             2nd: Rebecca Orr

All in favor: yes                     Opposed: none                   Approved

 

Tawny Neal- 2nd vote on the 10 ipads to be purchased by the Camargo PTO: to include 10 ipads, cases, and projector connections, equaling $3760.00.

Donna Mudd- motion to allow Camargo PTO to pay for 10 ipads, cases, and projector connections.

1st: Amy Conlee                             2nd: Samantha Valtierra

All in favor: yes                     Opposed: none                   Approved

 

Tawny Neal- Election of Vice President of Camargo PTO: nominations were taken; Samantha Valtierra

Larry Dixon motions to close nominations.

Tawny Neal- motion to elect Samantha Valtierra as Vice President of Camargo PTO.

1st: Amy Conlee                             2nd: Donna Mudd

All in favor: yes                     Opposed: none                   Approved

 

Tawny Neal- The bank account for the Camargo PTO needs to be closed and re-opened with the new officers’ names on the account.  We also will have a new EIN # with our 501c3 filing.

Tawny Neal- motion to close current account for the Camargo PTO at Whitaker Bank.

1st: Samantha Valtierra      2nd: Larry Dixon

All in favor: yes                     Opposed: none                   Approved

 

Tawny Neal- motion to open bank account for the Camargo PTO at Whitaker Bank.

1st: Samantha Valtierra      2nd: Donna Mudd

All in favor: yes                     Opposed: none                   Approved

 

Tawny Neal- motion to add Amy Conlee, Tawny Neal, and Samantha Valtierra on to the new bank account for Camargo PTO at Whitaker bank.

1st: Jeremy Hall                     2nd: Samantha Valtierra

All in favor: yes                     Opposed: none                   Approved

 

Tawny Neal- There are a few Fall Festival changes.  Teachers cannot work any of the booths that handle money.  Teachers cannot handle any money that has to do with the PTO.  There will be a Fall Festival committee to help make sure that there are enough parent volunteers to run Fall Festival, including: Valerie Bentley, Samantha Valtierra, and Denisa Short.

Fall Festival is November 8th at 5:30-8:00

 

Requests:

Donna Mudd- for the 3rd grade: Time for Kids magazine subscription (see attached request on hard copy), equaling $525.

Tawny Neal- motion to purchase 125 Time for Kids magazine subscriptions for 3rd grade at $525.

1st: Samantha Valtierra      2nd: Jodi Morrison

All in favor: yes                     Opposed: none                   Approved

 

Meeting adjourned at 6:00.  Next PTO meeting on September 19th, at 5:30.

Meetings are set for the third Thursday of each month at 5:30.

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